The start of the year is a whirlwind of never-ending activities, and for Product Leadership and Program Management teams, one crucial task rises above the rest: setting projects up for success right from the kick-off.
Feeling overwhelmed by planning? You're not alone! But we have an ingenious idea to ignite hyper focus, foster ideal collaboration, and slash dependencies across teams as you launch your initiatives: Innovation Spaces.
Imagine a purposeful blend of War Room and Hack-a-Thon. These cross-functional, collaborative spaces can be virtual, in-person, or a hybrid experience, designed to harness the power of self-organization and a well-defined outcome to drive laser focus for participants.
Intrigued? If you're a product or program professional seeking a revolutionary kick-off approach, here's how to create your own Innovation Space for hyper focus, zero distractions, and dependency elimination.
The Purpose:
Create an environment where teams can immerse themselves in a single initiative, free from external noise, collaborating to swiftly solve development challenges.
Topic Selection:
- Pick a Pain Point or a Project to Kick Off: Identify a significant, unsolved problem or opportunity within your roadmap or organization that can benefit from rapid prototyping and collaboration.
Team Setup:
- Gather: Assemble a core team of individuals, with a preference for smaller groups, from relevant departments for focused collaboration. Consider inviting guest experts for specific problem at specific times to keep the core group small.
- Duration: Decide on a timeframe that balances urgency with deep work. Aim for 3-5 days for a smaller problem, or up to 2 weeks for complex challenges.
- Mission Objective: Collaboratively define a SMART goals (Specific, Measurable, Achievable, Relevant, and Time-bound) to guide your Innovation Space efforts.
Workflow Optimization:
- Visualize Progress: Choose a flexible task board that suits your team's preference – physical post-it notes, Trello boards, or even digital tools like Miro work well for a space like this.
- Calendar Liberation: Block calendars and delegate responsibilities outside the Innovation Space to eliminate distractions and ensure full team immersion.
- Leadership Buy-In: Secure alignment with tech and product leadership upfront to ensure resource allocation and decision-making support throughout the process.
Skill Synergy:
- T-Shaped Team: Ensure participants possess all necessary technical skills relevant to the chosen challenge. Avoid skill gaps by cross-training, inviting specialists, or leveraging complementary expertise.
- Location Flexibility: Embrace virtual, in-person, or hybrid setups. Utilize video conferencing, collaboration tools, and shared documents to bridge physical boundaries.
Communication & Collaboration:
- Open Dialogue: Foster a culture of frequent communication, actively sharing ideas, concerns, and progress updates within the team.
- Pairing & Mobbing: Implement collaborative problem-solving techniques like pairing or mobbing, where team members work together on specific tasks for deeper understanding and faster progress.
Remember, these are just guidelines – adapt them to fit your specific project needs and team dynamics. Support experimentation, iterate on your process, and frequently reflect on how to improve.
As the new year stretches before you, don't let the familiar planning and kick-off frenzy overwhelm your team. Embrace the Innovation Space concept and watch your projects ignite. Ready to unleash the Innovation Space magic? Let Transformation Catalysts help you set up your first one this year!